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Items & Catalogue

Your item catalogue is the foundation of your store. Learn how to add products, organise them by category, manage stock levels, and import items in bulk.

Adding a Product Manually

  1. 1

    Go to Items in the sidebar

    Tap the inventory icon or navigate to Items from the main menu.

  2. 2

    Tap 'Add Product' (or the + FAB on mobile)

    A product form opens at the bottom of the screen.

  3. 3

    Fill in product details

    Required: Name and Price. Optional: SKU, Barcode, Category, Stock quantity, Cost Price (for profit tracking), Low-stock threshold, and image.

  4. 4

    Toggle 'Service Item' if applicable

    Service items don't track stock — perfect for haircuts, consultations, or delivery charges.

  5. 5

    Save the product

    Tap 'Save'. The item appears immediately on the POS catalogue grid.

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Assign a cost price to products to see gross profit in your sales reports.

Organising with Categories

  1. 1

    Create categories first

    Go to Settings → Categories. Tap the + button to add a category (e.g. Beverages, Electronics, Clothing).

  2. 2

    Assign a category when adding/editing a product

    Select the category from the dropdown in the product form. Products without a category are grouped under 'Uncategorised'.

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On the POS screen, category chips appear at the top of the catalogue so your cashiers can quickly filter to the right products.

Managing Stock Levels

  1. 1

    View current stock

    The Items screen shows each product's current stock quantity. Items at or below their low-stock threshold are flagged in amber.

  2. 2

    Add stock manually

    Go to Items → Stock Entry. Select the product, enter the quantity received, and optionally enter the cost price. Tap 'Save Entry' to update the stock.

  3. 3

    View stock movement history

    Tap the ↕ icon next to any item to open Stock History — a full log of every sale deduction and manual adjustment for that product.

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Set a 'Low Stock Threshold' per product. When stock drops below this, an alert appears on the Dashboard and in Reports.

Bulk Import via CSV

  1. 1

    Prepare your CSV file

    Columns: name, price, sku, stock, category, costPrice, barcode. The 'name' and 'price' columns are required.

  2. 2

    Go to Items → More → Bulk Upload

    Tap the three-dot menu in the top-right and choose 'Bulk Upload'.

  3. 3

    Select your CSV file

    Choose the file from your device. SnapOS will process it and show a summary of created and updated items, plus any errors.

Importing from a Catalogue Template

  1. 1

    Go to Items → Import Catalog

    Tap 'Import Catalog' from the Items screen or the More menu.

  2. 2

    Browse templates by business type

    Select a pre-built template that matches your store type (e.g. Grocery, Pharmacy, Café). Preview the included products.

  3. 3

    Import selected items

    Choose which products to import and tap 'Import'. All selected items are added to your catalogue with default prices and categories.

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Catalogue templates are a great way to get started fast — import a template and then edit prices to match your store.

Screenshot / illustration coming soon
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